PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that sealed submissions will be received by the East Orange Parking Authority (the “Authority”) for applicants to provide Auditing Services. This Request for Proposals (“RFP”) is being issued pursuant to a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. Proposals should address the general criteria and mandatory minimum criteria for the position sought. All proposals will be treated as confidential and reviewed only by the governing body, unless otherwise required by law. Proposals must be received by the Authority at 60 Evergreen Place, Suite 503, East Orange, New Jersey 07018, ATTN: Tasha Jackson, Operations Manager, no later than 11:00 AM, Thursday, July 14, 2022. Respondents must submit an original and one (1) hard copies, along with one (1) CD, of any proposal, which shall be contained in a sealed envelope, clearly marked “EAST ORANGE PARKING AUTHORITY – PROPOSAL FOR AUDITING SERVICES”. Due to the COVID-19 Pandemic all proposals shall be opened and announced publicly, at 11:30 AM, Thursday, July 14, 2022, via Zoom. Proposals will be reviewed by the governing body of the Authority and all appointments will be announced at a public meeting. Unless otherwise noted, appointments shall be for a one year period and subject to the execution of an appropriate contract.
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GENERAL PROPOSAL REQUIREMENTS
A proposal submitted in response to this RFP must include, identify and/or demonstrate, as applicable, the following:
• Understanding of the
Scope of Services to be provided for the Authority
• Proposed Fee Schedule
• Qualifications & Experience
• Resume & Qualifications of Key Personnel
• Client/Reference List
• Conflict of Interest(s) – disclose any potential conflicts of interest that the firm may have in performing these services for the Authority
• Miscellaneous/Other information (ie, any further pertinent data and information not included elsewhere in the RFP and found necessary by the proposer).
MISCELLANEOUS REQUIREMENTS
1. The Authority will not be responsible for any expenses incurred by any firm in preparing or submitting a proposal. All proposals shall provide a straightforward, concise delineation of the firm’s capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness and clarity of content.
2. The contents of the proposal submitted by the successful firm(s) and this RFP may become part of the contract for these services. The successful firm(s) will be expected to execute said contract with the Authority.
3. Proposals shall be signed in ink by the individual or authorized principal of the responding party. Proposals submitted shall be valid for a minimum of sixty (60) days from the date of opening.
4. The Authority reserves the right to reject any and all proposals received by reason of this RFP, or to negotiate separately in any manner necessary to serve the best interests of the Authority.
5. Any selected firm is prohibited from assigning, transferring, conveying, subletting or otherwise disposing of any agreement or its rights, title, or interest therein or its power to execute such agreement to any other person, company or corporation without the prior written consent of the Authority.
6. The selected firm(s) shall be required to comply with the requirements for Business Entity Disclosure Certification, Equal Employment Opportunity laws and regulations, American With Disabilities Act of 1990, P.L. 2004, C19, “The New Jersey Local Unit Pay-to-Play” law (N.J.S.A. 19:44A-20.4 et seq.), and New Jersey Campaign Contributions and Expenditure Reporting Act (N.J.S.A. 19:44A-1 et seq.).
7. The selected firm(s) shall be required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. (see Exhibit A attached hereto – Mandatory Equal Employment Opportunity Language) and submit an employee information report or certificate of employee information report approval. This requirement will be addressed upon execution of the contract for the services detailed herein.
8. The selected firm(s) may be required to provide proof of Insurance.
EVALUATION OF PROPOSALS
Proposals will be independently evaluated on the basis of the criteria listed below:
• Proven record of experience, including referrals, in providing the type of services detailed herein.
• Ability to provide services in a cost-effective and timely manner.
• Personnel qualifications.
• Understanding of the services requested (including completeness and clarity of submission), the Authority and the qualitative nature of the services detailed herein.
• Additional criteria described below.
SPECIFIC PROPOSAL REQUIREMENTS
GENERAL CRITERIA: The Authority desires to appoint a firm of certified public accountants to act as auditors for the Authority. Applicant should demonstrate knowledge of auditing laws and regulations and experience in providing advice to municipal entities on records compliance issues as well as knowledge of the Authority’s financials. Any experience or knowledge of matters that directly affect the Authority should be addressed.
MANDATORY MINIMUM REQUIREMENTS:
1. The firm must employ a minimum of two (2) certified public accountants who have been licensed in that capacity for a period of not less than five (5) years each prior to the date of appointment.
2. Must have a minimum of ten (10) years’ experience in providing auditing services to public bodies, including parking authorities, within the State of New Jersey.
3. Must maintain a current principal office within the State of New Jersey.
4. Must describe any special services available to municipal clients.
5. Must list all past and present municipal clients.
6. Must specify fee to conduct Audit for Fiscal Year 2021, along with fees and hourly rates for various other related services on an as-needed basis for classifications such as Staff Accountant, Supervisor, Manager and Partner (or substantially equivalent titles), and any other personnel.